CONTRACTUAL LOGISTICS LEAD (NASHVILLE)
The Get Together Events Co. is a month-of coordination company serving Nashville, New York, Chicago and Beyond. We offer peace of mind and damn good times to all our clients.
We are not full service planning or design. We are strictly month-of. We believe in sticking to what we do best and doing it... the best. Our mission is to create seamless events, taking the logistical junk off our clients’ shoulders so they can focus on celebrating. With a decade of experience and over 500 weddings completed, we have become the gold standard of wedding coordination.
Within our team, we have a systematic and rigorous approach to make sure that no stone is left unturned and there are no surprises on wedding day (unless we are in on it!). But the process is pleasant and personable. Both internally and externally our team exudes joy. We are each other’s biggest fans, our couples' cheerleaders and a friend to every vendor. We are LGBTQIA+ friendly and love is love.
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Job Title: Logistics Lead -- Contractual
Job Purpose: Advance client weddings, providing final documentation and details for Onsite Manager.
Job Responsibilities: These are the main tasks our Logistics Lead takes on
Creation of the TGT main planning documents: Timeline, Logistics Memo, Pack List and Decor Sheet. Approximately 15 pages. Rough drafts are due at the 30-day mark. Finals are due 7 days before the event.
Serves as the liaison between all wedding vendors and clients in the final 30 days prior to their wedding.
Creation and maintenance of each client to-do list and weekend homework.
Troubleshooting and streamlining of all weddings for success of both client and all vendors.
Communication and confirmations of all vendors for each client event– answer questions and confirm all vendors are aligned.
Offboarding of wedding to manager, setting manager up for success for day-of, onsite work.
Logistics Leads must also be trained as an Onsite Manager.
Hourly Expectations:
Two hour launch pad meeting with client, 40 days prior to wedding day held over Zoom.
Daily communication with assigned clients during regular business hours.
1-2 weekly meetings with the Founder at set time on a set day.
“On Call” on any weddings in which you are Logistics Lead. You must remain within cell phone service and not under the influence of any substances.
All other hours can be at the discretion of the Logistics Lead with the understanding that all work is completed in a timely manner.
On average, each assigned client will take 22 hours of work: 15 hours of daily maintenance, a 2-hour download meeting, 4 hours for document creation, and 1 hour for the pass-off meeting.
Skills/Qualifications: 3+ years of wedding planning or event experience preferred. Customer service, planning, flexibility, client relationships, creativity, coordination, attention to detail, listening, and verbal communication. Proficient use of Google Suite required. Evening availability and a laptop with a consistent internet connection are required. Must have a quiet and private virtual meeting space. Most importantly, all team members understand and agree with our 6 core values:
1. It’s An Honor. It is an honor to be trusted with this moment in our clients' lives. It's not our vision — it's theirs. We're here to make it sing.
2. Kindness Always. This is the standard. We are kind. Full stop. Love is love, everyone belongs, and we don't do plantations.
3. Radiate Joy. This is the vibe. When things get tough, we are the sunshine. Being over-enthusiastic is always a compliment around here.
4. Sweat the Details. We care about the things other people don't. The details are the foundation for the whole day.
5. Roll Up Your Sleeves. We take our work seriously, but never ourselves. Hard work isn't something we avoid — it's something we embrace.
6. Calm, Consistent and Clear Communication. Weddings are emotional, and our role is to be a steady, reliable presence throughout the planning process. We communicate clearly, respond thoughtfully, and ensure our clients never feel left in the dark. Consistent communication builds trust, and that trust is at the heart of every client relationship.
Benefits: While we do not offer traditional benefits to contractors we do have some great opportunities while working at TGT:
Flexible Schedule
Honored Holiday Requests
Networking opportunities
Opportunities for Promotion Within The Get Together Events Co.
80% remote; truly work from anywhere!